Purchase – General Terms and Conditions for Aerospace, Space, Defense (ASD) goods



SUPPLIER– organization/company to whom any purchase order is addressed or with whom a Commercial Purchasing Contract is made.

BUYER– means GILINOX SRL having its place of business in Romania, Otopeni, Maramures 28 St., VAT registered under code RO17478221.

GOODS– means the goods agreed to be sold by the Supplier to the Buyer in accordance with these Conditions.

CONDITIONS– means standard terms and conditions of purchase set out in this document and (unless the context otherwise requires) includes any special terms and conditions agreed in writing between the Buyer and the Supplier.

ORDER– written purchase order for Goods sent by e-mail or fax by the Buyer to the Supplier.


These Terms and Conditions are part of our Quality Management System compliance with AS 9120B standard requirements.


  1. General

As a Supplier it is understood that your organization agrees to meet the following AS9120B stipulations/requirements whenever a purchase order specifies that the order is for Aerospace/Space/Defense application (ASD). These requirements are, therefore, to be considered as terms and conditions to all ASD purchases.

  1. Acceptance of Order / Terms and Conditions

 Supplier’s acknowledgment, acceptance of payment or commencement of performance, shall constitute Supplier’s unqualified acceptance of the Buyer’s Terms and Conditions. Failure to meet terms and conditions of a Purchase Order may result in cancellation of order, payment delays, return of Goods at Supplier’s expense and reduction in future orders. Supplier is required to use applicable methods, processes and equipment  as designated and flow-down to sub-tier Suppliers all applicable requirements of any Order, including key characteristics where required. Any special process required by an Order must be performed by suitably qualified personnel. Any changes to product, including changes of their external providers or production location.

  1. Right of Access

GILINOX reserves the right of access by its customers, its representatives and any regulatory authorities to all applicable areas of all facilities at any level of the supply chain involved in Purchase Order and to all applicable records.

  1. Supplier Quality Management System (QMS)

The Supplier shall implement and maintain a QMS according to AS 9100 last version. GILINOX may require the supplier to provide evidence of QMS implementation and maintenance, as well as detailed information on processes and procedures applied. The Supplier declares that it accepts QMS audits of the Buyer and its customers.

  1. Prevention of suspected, unapproved and counterfeit goods

 The supplier shall carry out processes to prevent suspected, unapproved and counterfeit goods plan standard for materials. The supplier’s counterfeit prevention plan shall be submitted to GILINOX upon request. In case of suspected, unapproved and counterfeit parts received, the goods will be rendered unusable by mechanical deformation, hammering, cutting. The Supplier will not condition Buyer’s compensation by returning undamaged suspected, unauthorized or counterfeited material.

  1. Documents and records retention

The Supplier agrees to retain and to submit upon request, all documents and records associated with our Purchasing Order, for a minimum period of 10 years.

  1. Material Traceability and Release of Products

Each delivery against an Order shall be accompanied by Certificate of Test (COC) issued by producer, Certificate of Conformance (COT) issued by Supplier and also all relevant documents that will ensure full traceability of Goods thru entire Supply Chain.

The COC shall identify:

-our purchase order/ item number/ invoice issued by Supplier;

-item description, part number and specification with issue status;

-any agreed deviation;

-batch/lot/heat number.

Failure to comply may result in rejection.

  1. Non-conforming Goods

The Supplier shall notify Buyer’s Purchasing Department of any non-conforming product immediately on discovery, and obtain approval for their disposition. In case of non-conforming products discovered on reception at Buyer’s site, the Buyer will notify immediately the Supplier. The non-conform material will be quarantined till the acceptance of Non Conformity by the Supplier.

  1. Product Safety and Ethics Policy

 The supplier shall plan, implement, and control the processes needed to assure product safety during the entire product life cycle, as appropriate to the organization and the product such as: assessing hazards and management of associated risks, management of safety critical items, analyze and report any occurred events affecting safety of the product, communication of these events and training of persons. Supplier shall be aware of the importance of ethical behavior and maintain an Ethics Policy for employees as it relates to their contribution to product or service conformity and product safety.



Otopeni, ILFOV, Str. Maramures 38, Tel: 031.22.400.800 (1),(3), Fax: 031.22.400.802 (4)

www.gilinox.ro, e-mail: [email protected]

RO 17478221, J23/1941/2007

LEUMI BANK S.M.B.    IBAN: RO 41 DAFB 10 86 000 939 48 RO 01